GENERAL REGULATIONS
ENROLMENT
Art. 1 Entrance requirements
The entrance requirements for enrolment in the Academic Courses are the following (except for special trend courses):
- Aged 18 or over
- Must have completed secondary education ('diploma di licenza media superiore' for Italian students or the equivalent qualification for foreign students), or have a professional qualification or a minimum of one year's documented work or training experience in the sector
The entrance requirements for enrolment in the Fashion and Summer Courses are the following:
- Aged 18 or over
- Must have completed secondary education ('diploma di licenza media superiore' for Italian students or the equivalent qualification for foreign students), or have a professional qualification or a minimum of three years' documented work or training experience in the sector
Students will be required to supply the relevant original certificates, or a certified copy, and also send them in advance by fax or email.
Art. 2 Enrolment documents
During the enrolment process students will be required to supply Uptodate with the following documentation:
1. An admission request form. All fields must be completed and the form signed (“Admission request form”).
2. Two passport photographs.
3. A photocopy of a valid identification document.
4. A copy of the receipt of the enrolment fee payment, plus 30% of the tuition fee.
5. ‘Diploma di licenza media superiore’ (or equivalent certificate for foreign students) or professional qualification (see art.1).
Uptodate Academy will verify that the student fulfils all entrance requirements (art.1) and that the relevant documents have been submitted. Enrolment is subject to this verification.
The Registry Office will keep all documentation in the student’s personal file.
Students must promptly inform the Registry Office of any changes in contact details, home address, telephone numbers, email address etc.
Art. 3 Enrolment fee and tuition fees
The enrolment fee includes:
Administration costs for course enrolment
Academic materials (brochures)
Student record-book
Enrolment certificate
Attendance certificate
Diploma
Personal Accident Insurance and Third Party Liability
Student assistance via email
Student assistance during their stay in Milan
For NON-EU students, the enrolment fee is increased to cover the additional administration costs for communication
with the consulate and immigration office, and assistance with the renewal of student residence permits as detailed in art. 5.
Payment of tuition fees, to be made by bank transfer or credit card within 30 days of course commencement, will entitle students who have fulfilled the requirements listed in art.1 to attend their chosen course.
Art. 4 Enrolment and Attendance Certificates
The school Registry Office issues enrolment and attendance certificates only to those students who have paid the tuition fees.
Art. 5 Student Residence Permits
Foreign students are responsible for obtaining a student residence permit at their local immigration authority and for its subsequent renewal. Uptodate Academy is solely responsible for issuing the enrolment and attendance certificates necessary for this purpose and in accordance with art.4.
In case resident permit is not allowed, enrolment fee will not be refunded.
Foreign students who are already in Italy at the time of enrolment and who hold student visas for schools other than Uptodate Academy must, on receipt of the official admission letter and the enrolment certificate for one of the courses, renew their visa to cover the whole duration of the course inclusive of internship period, by producing the documentation specified in the previous article.
In case visa is not cleared, enrolment fee will not be refunded.
Art. 6 Refunds
The enrolment fee can only be refunded in the following cases:
A student not being accepted by Uptodate Academy;
Cancellation of the course for which the student has been regularly enrolled.
If a student renounces his assigned place and if Uptodate is informed in writing, tuition fees may be refunded subject to the following conditions: 100% refund if the communication is sent at least 90 days prior to course commencement; 30% refund if the communication is sent at least 60 days prior to course commencement; no refund if the communication is sent less than 60 days prior to course commencement. Tuition fees are non-refundable once the course has started.
In case of renounce due to desease, relating pathology will have to be justified by a bill of health.
In case of in action desease at the moment of the enrolment, relating enrollment fee will not be refunded.
In case of renounce due to unsuccessful Visa application for Italy, relating enrollment fee will not be refunded.
The above communication must be sent by registered mail with return receipt. The postmark date will be held as valid for the above terms.
In all cases provided by the regulation, Uptodate Fashion Academy will make the refund through wire transfer within 60 days since the starting date for the course to be refunded.
Art. 7 Non-refundable expenses
The Academy supplies the students with a price reduction for manifestations, external events and shooting complementary to lessons and courses. Further expenses concerning taxi, pony, restaurants, ATM tickets, parking, models for photographic shootings and/or make up tests and/or any other commitments for all courses etc. will not be refunded as they are at students’ complete charge.
Art. 8 Financing
Students may apply for financing to cover tuition fees for the entire duration of the course.
Upon request, Uptodate Academy will supply the student with information on the Financial Institutions able to provide financing. These Institutions are exclusively responsible for the decision to provide financing and payment terms.
Possible disputes about the matter are not UPTODATE’s responsibility which is third part, not involved in the relationship.
Art. 9 9 Waiting Lists
Applications are accepted for each course until all available places are filled. Some courses are often full. In this case it is possible to be placed on a waiting list under no obligation and free of charge.Should places subsequently become available the Admissions Office will contact students on the waiting lists in strict chronological order.
ATTENDANCE, ABSENCES AND LATENESS
Art. 10 Attendance requirements
Uptodate Academy will consider anything more than three absences, even if not consecutive, as an intention by the student to withdraw from the course: this will be communicated to the student in writing who will be responsible nonetheless for the full payment of tuition fees (to cover the academic commitment undertaken by Uptodate Academy).
Where absence is due to sudden illness and not already exhisting or in action pathology at the moment of the enrloment or force majeure the student must provide appropriate documentation to justify the absence.
The Management of Uptodate Academy has the sole right to examine the student’s reasons and documentation of absence. If these are accepted, the student will be given the opportunity to repeat missed lessons, where possible in the same course, or alternatively in the following course even if with different teachers. Under no circumstances will the student be eligible for a tuition fee refund for unattended lessons.
In the case of absences from lessons for a specific duration (special projects, internship interviews, hospitalisation etc.) the student must fill-in a “Request for Leave of Absence Form”.
The Management of Uptodate Academy has the sole right to examine the student’s reasons and documentation for the required absence. If these are accepted, the student will be given the opportunity to repeat missed lessons, where possible in the same course, or alternatively in the following course even if with different teachers. Under no circumstances will the student be eligible for a tuition fee refund for unattended lessons.
Art. 11 Mid-course report
Academic staff are obliged to submit to the management a mid term report listing those students with a high number of absences or poor academic performance.
Art. 12 Lateness
Students are obliged to respect class timetables and be punctual.
A student who is over 15 minutes late for a lesson without prior notice and without the Academy’s authorization will not be admitted to class.
A student who is less than 15 minutes late will in any case be expected to justify this in writing.
Other than for the instances described in art. 9, absence for any reason does not entitle a student to repeat any missed lessons.
Late arrival to classes is marked on the student’s personal file with an “R”; Three late arrivals for any reason are counted as one absence.
Art. 13 Leaving Early
Students may not leave classes early other than in exceptional and documented cases which have to be followed by written confirmations.
ASSESSMENT METHODS
Art. 14 Criteria
At the end of each course students will take exams in all subjects of their course.
Final grades are given in marks out of 30.
To be eligible for an Uptodate Academy diploma, students must have obtained pass grades (at least 18/30) in all examinations.
Art. 15 Student Record-Books
Uptodate Academy will issue a record-book to all students enrolled in courses, in which each student’s academic progress is recorded.
The record book is personal and cannot be given to third persons. In case of undeserved cession, the Academy reserves the right of a sudden expulsion of the student, prior record-book override and relating, necessary actions in appropriate offices.
This record-book is also valid as an identification document within the Academy: students are required to keep it in good condition and to show it to Academy staff whenever requested in order to access the various activities and services; the record-book may also be used to benefit from special discounts available in those shops which have agreements with the Academy.
Students will be issued with their record-book on the day of enrolment; students must then sign it and affix a passport photo in the appropriate space; this will then be validated by the Academic Office.
In case of loss, the Academic Office must be informed promptly in writing. A new record-book will be issued by the Academic Office 15 days after notification of the loss is received, and may be collected by the student who must provide a passport photograph and pay a fee of € 60.
Any changes, defacement or deletions that are not validated by the Academic Office render the record-book invalid.
In the case of any dispute or disagreement concerning exam dates or grades indicated in the record-book, only the records kept by the Academy will be deemed valid.
As regards the access to on-line showcase, the student will receive at the moment of his subscription a personal password and a username to access the service.
Password and username cannot be given to third persons. In case of undeserved cession, the Academy reserves the right of a sudden expulsion of the student, prior cancellation of service access and relating, necessary actions in appropriate offices.
Art. 16 Academic Certificatesi
The Academic Office will only issue academic certificates with details of grades obtained on receipt of the student’s written request.
Art. 17 Recommendations
Possible recommendations and/or claims have to be suddenly addressed to Didactic Direction within 24 hours from the event, afterwards no recommendation and/or claim will be accepted.
Art. 18 Final Diplomas
At the end of the course Uptodate Academy will issue a diploma. Students with outstanding tuition fees or who have insufficient grades in their course subjects or internship will not be eligible to receive a diploma.
The value of certificates issued by the Uptodate Academy is the highly specialized nature of the courses, characterized by exclusive teaching methods and designed for a rapid introduction into the work environment.
Art. 19 Assessment of teaching staff
Students are expected to assess their course teaching staff. The students’ contribution is essential for the individual assessment of teachers.
Assessment is carried out on-line and anonymously. Students will have access to the web forms with a username and password issued by the Front Office.
RULES OF BEHAVIOUR
Art. 20 General behavior
Students are expected to leave classrooms tidy and in order, and to not use classrooms inappropriately (e.g. consuming food or beverages, damaging furniture and fittings, etc.)
Mobile telephones must be switched off during lessons.
Telephone conversations are not permitted during lessons.
Students are not allowed to go away from the Academy at hours other than the breaks provided by the regulation: 11:00 to 11:20, 12:30 to 14:00, 16:00 to 16:20 (see art. 23)
Smoking is not allowed anywhere on the Academy premises, including the landing before the Academy’s entrance door.
Students are obliged to maintain decorous behavior in actions and clothing throughout the course both with regards to fellow students and to all Academy Uptodate S.r.l. staff.
In the case of improper behavior the management has the right to assume unchallengeable measures of suspension or, in extreme cases, to expel the student from the course. In these cases no part of the tuition fees can be refunded by Uptodate S.r.l.
Students who, inside Academy’s rooms and in mutual building areas where the Academy is located, carry out unlawful activities or who are found in possession of alcoholic beverages, drugs or dangerous objects will be automatically expelled.
The Academy management reserves the right to take any further measures it deems necessary for particularly serious misconduct.
Art. 21 Use of Academic Material
Academic materials will be given to the students in accordance with the teaching staff’s instructions. On receipt of the material students will be asked to sign the relative Academic Material Register. All material must be returned at the end of the lessons and may not, under any circumstances, be removed from the classroom unless authorized in writing by the management.
The use of appliances and multimedia equipment is only allowed under teacher or classroom assistant supervision.
Any other use will be considered inappropriate. Students are responsible for the material they are allocated and the management reserves the right to request payment for any costs and damage caused to academic materials and/or to Academy property.
All academic materials, projects and ideas produced during the course activities, as well as all project work, is the exclusive property of Update S.r.l.
RESPONSIBILITY
Art. 22 Personal Belongings
The Academy declines any responsibility for damage, theft or loss of personal belongings or other items brought onto the Academy premises.
Art. 23 Responsibility
The Academy declines any responsibility for personal accidents incurred off the Academy premises or off the premises of the internship company organized by Uptodate S.r.l. I have read, accepted and hereby undersign the above General Regulations.
In observance of the articles 1341 and 1342 Civil Code, after reading the contract and clauses: 5, 6, 9, 10, 16, 23, I declair I understood the contents and after a wide discussion and satisfactory explanation, to approve each of them.